The Procurement app supports the configuration of customizable and automated quoting and purchasing flows. Configure purchasing progression; user roles involved in purchasing processing; notification options for sending emails and SMS; task completion and condition rules; and much more.
Create multiple RFQs for the same products and email them to different suppliers for quotes. Each RFQ can have multiple versions of a quote. Track procurement status and communicate with customizable RFQ templates. Accepted RFQs can be easily converted to purchase orders (POs) to streamline the procurement process.
Quickly and easily create POs from accepted RFQs; for sales orders requiring drop ship fulfillment; for replenishment of low stock items; or for internal company consumption. Specify the receiving location for PO items: the customer location for drop ship orders or the company location for inventory replenishments. Generate and email POs, maintaining a history of all PO versions. Easily customize PO templates to suit company needs.
Quickly and easily process received items for open POs. Specify the quantity received; the received and expiry dates; and bin and lot numbers. In the case of sales order fulfillment, receiving PO items triggers the order fulfillment process to continue. PO receiving can be performed on orders with multiple shipments. The quantity of items on the order can be adjusted to the actual amounts received.
Recommendations calculates and suggests stock replenishment and stock excess. View daily procurement needs based on internal calculation on stock level status and product order history. Configure running recommendations by various attributes including min. stock (weeks); lead time for procurement (days), sell trend period (weeks) and excess stock alerts.
Automatically send emails to suppliers and internal users, updating them on purchasing progress. Notifications can be manually resent as needed. Easily customize notification templates to suit your company’s needs.
Create, view and keep track of all interactions with your suppliers, such as comments and emails, in one location. This feature allows interaction details to be accessed by relevant people in your company. Easy-to-use templates for standard communication responses to suppliers are readily available from the intuitive interactions screen.